Weekly breakfasts, monthly lunches, quarterly socials. Members are validated at checkout, their guests come in free, coupon codes stay inside the limits you set, and the pricing tiers hold.
Why it's different
A repeating event is the same work over and over, which is why the same problems come back. Each one has somewhere to live here.
| The job | Run by hand | Run on Events Builder |
|---|---|---|
| Member pricing | You trust people to pick the right ticket, then refund the ones who didn't. | Membership is checked against your list as they check out. The member rate only appears for members. |
| Free guest tickets | A code you share and hope nobody forwards to a group chat. | A £0 tier capped per member, per event or across the whole series. |
| Publishing 48 dates | Forty-eight event pages, each one edited again when the price changes. | One series. Change the price once and every future date follows. |
| Coupon codes | A spreadsheet of codes and a manual check against it at the door. | Usage cap, expiry date and tier eligibility enforced at checkout. |
| The door list | A printed list, a pen, and a queue. | A QR scan showing tier, extras and payment status. |
| No-shows and refunds | Bank transfers out of your own account, tracked in your head. | Refund the line item. The ticket voids and the place returns to the pool. |
Live demos
Four working screens from the same gala dinner, one for each person it touches. Nothing is saved, and nothing asks you to sign up.
Buy a table of six, then name the guests, capture their dietaries and access needs, and seat them.
Try it Live demoConfirm attendance, pick a course at a time and buy wine for the table, paid for by the guest.
Try it Live demoAuto-allocate seventy-eight guests across ten tables, keeping every booking together.
Try it Live demoThe anonymised brief: room layout, covers per dish, and access needs against a seat number.
Try itIn detail
Four parts of the setup do most of the work. Here is what each one looks like in practice.
The member rate is not a code you circulate and hope for the best. Events Builder matches the buyer against your member list and their subscription tier while they are paying, then prices the ticket accordingly.
Most groups already price by audience in their head. Events Builder lets you write it down: five tiers on one event, each one gated by who the buyer is, plus a multi-buy discount when someone brings a table of colleagues.
A code is only useful if it stops when you want it to. Set the discount, cap the redemptions, pick an expiry date, and choose which tiers it works on. All four are enforced at checkout.
Set the pattern and the year of dates appears. Tiers, coupon rules, extras and branding are inherited by every date, so a price change is one edit rather than forty-eight.
Around the edges
Promotion, reminders, the door, and the tidying up afterwards.
Notifications go out in the app and by email under your branding, on your schedule, for every date in the series.
Every event generates its own tracked links and QR codes, so you can see which channel filled the room.
List your event to members across the wider network and fill the seats your own mailing list cannot reach.
Scan on the door from a phone or tablet. The scan shows the tier, the extras paid for and whether the ticket is settled.
Commission appears in the dashboard while you are still setting the price. Add it on top or absorb it, and see the margin either way.
Refund a ticket or move someone to a later date in the series. The place goes back into the pool automatically.
Questions
Validation runs at each checkout, not once at sign-up. A lapsed member sees the public price on the next date they book, and goes back to the member price when they renew.
You set the cap. One free guest per member per event is the common setup, but you can allow more, allow a cap across the series, or make the guest ticket discounted rather than free.
No. Guests check out without an account and get their own ticket. They appear on the door list under the member who invited them.
No. A price change applies to future dates. Tickets already sold keep the price they were sold at.
Yes. Each date can override the series pricing, so an annual free open evening sits inside the same series as the paid monthly meetings.
Yes. Extras are priced per item and paid for at checkout, and they show on the ticket at check-in so your team knows what someone has bought.